Knowledge Management: best apps and software

Notion

Notion is a workspace app for notes, databases, tasks, calendars, and collaboration, used to organize information and manage projects.

Microsoft Sharepoint

Microsoft SharePoint is a web-based platform for collaboration, document management, and workflow automation, supporting real-time sharing and customization within organizations.

Confluence

Confluence is a web-based collaboration tool that allows teams to create, share, and organize content through shared pages and spaces, with real-time editing features.

GitBook

GitBook is a documentation tool for teams, enabling collaboration, version control, and Markdown editing for seamless technical content management.

Craft

Craft is a collaborative workspace app for note-taking, document management, and task tracking, enabling teams to organize and manage their work together.

IT Glue

IT Glue is documentation software that organizes critical IT information, manages client passwords, and improves operational efficiency for IT teams and service providers.

Microsoft Delve

Microsoft Delve provides insights and relevant information based on your work and collaboration with others.

YOOBIC

YOOBIC is a frontline employee engagement platform that connects retail teams with tools for communication, task management, and training to enhance productivity and collaboration.

Keymate.AI Chatbot

Keymate.AI Chatbot is an AI platform that enhances productivity by combining browsing, knowledge management, and PDF processing for efficient information use.

Tana

Tana is a note-taking and personal knowledge management app that helps users organize, link, and share information with customization and collaboration features.

Humata

Humata is an AI tool that lets users ask questions about their files, enhancing data extraction and collaboration across various document formats.

Microsoft Viva Engage

Microsoft Viva Engage is an employee communication platform for connecting teams through communities and conversations, enhancing collaboration and knowledge sharing.

Outline

Outline is a knowledge base and wiki for teams, enabling organized documentation with easy search and navigation features.

Notejoy

Notejoy is a notes app that allows users to capture ideas quickly, organize notes effectively, collaborate in real-time, and search for information across devices.

Hypernotes

Hypernotes is a note-taking app that organizes and connects information, supports task management, and enables collaboration for effective knowledge management.

Zoho Connect

Zoho Connect is a team collaboration app that organizes communication, shares resources, and centralizes knowledge for effective teamwork and discussions.

IKI AI

IKI AI is a digital library and research tool that organizes information, allows file uploads, and uses AI to assist in information retrieval and report generation.

Sana AI

Sana is an AI-driven learning platform for organizations to create, manage, and automate training and knowledge sharing, with analytics and integration features.

Guru

Guru is a knowledge management platform that integrates with existing tools, allowing teams to access, share, and manage organizational knowledge seamlessly.

Waybook

Waybook is a platform for creating and managing training, onboarding, and documentation, helping teams organize and share knowledge effectively.

Parrot AI

Parrot AI records business experiences like video calls and presentations, converting them into searchable and shareable knowledge.

TheBrain

TheBrain organizes notes, files, links, and projects in a connected knowledge network, with visual navigation, search, syncing, and AI-assisted tools.

360Learning

360Learning is a collaborative LMS that enables companies to create and share training materials, supporting continuous employee development and knowledge sharing.

Fabric

A file explorer and workspace that gathers drives, clouds, notes, screenshots, links and files into one searchable, AI-tagged hub for personal and team organization and collaboration.

FlowUs

FlowUs is a cloud-based platform for knowledge management and collaboration, providing tools for task organization, data integration, and team communication.

语雀

Yuque is a cloud-based knowledge management platform for creating, organizing, and sharing documents, supporting collaboration among individuals and teams.

Lobe Chat

AI productivity app for managing and analyzing information: ingest files and web content, scrape and batch-process data, build searchable knowledge bases, analyze chats, and run configurable multimodal models.

ima

ima is an AI workspace that builds and manages personal and shared knowledge bases, supports file import, Q&A, note-taking, task automation, meeting recordings, document interpretation and image generation.

Code Wiki

Generates and maintains an always-updated, structured wiki for code repositories, with linked documentation, diagrams, and a repository-aware chat for navigating code.

Docmost

Docmost is an open-source, self-hosted documentation and knowledge management platform for teams to create, edit, organize, search, and publish collaborative documents in real time.

flowith

A canvas-based AI workspace for organizing knowledge, collaborating with multiple AI models, and automating research and content tasks.

Scrapbox

Scrapbox is a note-taking and idea management app that allows users to create interconnected notes for individual or collaborative projects.

MyMemo AI

MyMemo AI is an AI tool for organizing personal knowledge by collating, analyzing, and retrieving digital content from various sources.

Glean

Glean is an AI-powered search tool that helps employees quickly find relevant company information across various content and applications.

Whale

The Whale app helps teams document procedures, centralize knowledge, and manage training in one easily accessible location.

Slab

Slab is a knowledge management platform enabling teams to create, share, and organize information effectively with real-time collaboration and integration with other tools.

Refind

Refind curates daily personalized links from the web to help you expand your knowledge on topics that interest you.

Tanka

Tanka is a messaging app that uses AI to provide smart replies, retain conversation history, and integrate with various communication tools for improved team collaboration.

Onyx

Open-source enterprise search platform that uses AI, hybrid retrieval, and knowledge graphs to find, summarize, and serve context-aware answers from internal and web data with access controls and APIs.

esa

esa is a web-based collaborative documentation tool for teams to write, organize, edit, and share notes and project documents, with version history, comments, tags, and Markdown support.

Document360

Document360 is an AI-driven knowledge base platform for creating, managing, and publishing documentation, SOPs, and user manuals for businesses.

LumApps

LumApps is an employee experience platform that integrates with Google Workspace and Microsoft 365, improving internal communications, collaboration, and content management.

Perfect Wiki

Perfect Wiki is a collaborative tool for creating, managing, and sharing knowledge within teams on Microsoft Teams, enabling real-time editing and structured content organization.

Trainual

Trainual is a cloud-based platform for documenting and managing onboarding, training, and standard operating procedures for organizations.

Tyles

Tyles is an AI tool that helps users organize and manage knowledge from multiple sources into a single document by highlighting and building blocks from key insights.

Documoto

Documoto is a document management platform that helps companies create, manage, and share technical content to support aftermarket business processes.

ProWiki

ProWiki is a collaborative knowledge management platform that allows users to create, edit, and share content effectively while tracking changes and managing permissions.

OpenKM

OpenKM is an open-source document management system that helps organizations manage digital documents, enhance collaboration, and ensure security.

Knowmax

Knowmax centralizes support knowledge, offering searchable KBs, visual how‑to guides, decision trees, AI content tools and CRM/contact-center integrations for agents and self‑service

Stonly

Stonly is a no-code knowledge management platform that helps create interactive guides and workflows for customer support and training.

Notiondesk

Notiondesk transforms Notion documents into a searchable help center, facilitating customer support and knowledge management with customization and multilingual support.

Beedoo

Beedoo is a knowledge management and communication platform for operational teams, focusing on facilitating communication, training, performance management, and knowledge sharing.

Instant Know

Instant Know is a page monitoring app that tracks website changes continuously, ensuring you receive updates without interruptions.

Tiddlyhost

Tiddlyhost allows users to create and manage personal wikis using TiddlyWiki without installation, offering secure hosting, backups, and customization.

Knovigator

Knovigator allows users to create and organize knowledge using threads called Quests, enabling collaboration, idea branching, and integration of web content.

Linkwarden

Self-hosted bookmark manager that saves full webpage snapshots, lets users organize, annotate, search, and share links collaboratively, with browser extensions and an API for integration.

wolai 我来

Wolai is a cloud collaboration platform for creating knowledge bases with features for note-taking, task management, team collaboration, and data organization.

Shelf

Shelf is a knowledge platform that provides quick answers to questions for businesses, enhancing service and productivity through various channels.

KnowledgeBase

KnowledgeBase is a tool for building and managing knowledge that improves customer support and self-service through AI and user-friendly features.

ExpertFile

ExpertFile is a cloud-based platform that helps organizations manage expert profiles, enhance visibility, and connect professionals with those seeking specialized knowledge.