Before adding another Notion account, check whether you need one: a single account can belong to several workspaces. When you do have separate accounts, usually because they use different email addresses, Notion lets you stay signed in to all of them and switch from the sidebar, in the browser and in Notion's desktop app. WebCatalog Desktop is useful on top of that when you want each account in its own window at the same time, alongside the Gmail and Slack accounts that go with it.
Accounts and workspaces are different things
A Notion account is a login tied to one email address. A workspace is where pages and teamspaces live. One account can create or join several workspaces, and they all appear in the same workspace switcher.
So if a client invites your existing email address to their workspace, you don't need a new account; the client's workspace just shows up next to yours. You need a second account when a workspace is tied to a different email address, for example when your employer requires you to sign in with your company address or with single sign-on.
Use Notion's built-in account switcher
Notion supports logging in with multiple accounts at the same time:
- Click your workspace name in the sidebar to open the workspace switcher.
- Select Add another account and sign in with the other email address.
- The new account and all of its workspaces now appear in the switcher. Pick any workspace to switch to it.
To sign out of a single account, click the ••• next to it in the switcher and choose Log out. Notion has no fixed limit on the number of accounts, though it warns that performance may slow with 10 or more signed in. Login tokens expire after 90 days, after which you'll need to add the extra accounts again.
This works in the browser and in Notion's desktop app for Mac and Windows. For most people with a personal and a work account, it's all you need.
Open each account in its own window with WebCatalog Desktop
The switcher shows one workspace at a time in a window. If you'd rather keep your work and client accounts open side by side, or keep each account together with the other tools for that job, WebCatalog Desktop (macOS, Windows, and Linux) can help. It runs Notion's web version as a desktop app with its own window and Dock or taskbar icon, and its profiles keep cookies, sessions, and browsing data separate.
- Open WebCatalog Desktop and go to Profiles.
- Select Add profile and name it after the account, such as "Personal" or "Client: Acme".
- Open Notion with that profile and sign in with that account.
- Add a profile for each Notion account you want in its own window.
The real benefit is pairing. A "Client: Acme" profile can hold Notion signed in with your Acme address, plus Gmail and Slack signed in to the matching Acme accounts, all in one place. The profile guide covers editing and deleting profiles.
Spaces can then group each client's apps in its own window. Spaces organize apps; profiles keep the logins separate.
Notion's own switcher still works inside each profile, so a profile can hold more than one Notion account if you like. WebCatalog Desktop doesn't sync anything between accounts; moving pages between workspaces is still done in Notion.
FAQ
Should I use a new account or a new workspace for a side project?
Usually a new workspace on your existing account. It keeps the side project separate without another login. Use a separate account only if the project needs its own email address or billing owner.
Why did my extra Notion accounts disappear from the switcher?
Notion's login tokens expire after 90 days, which removes the additional accounts. Add them again with Add another account.
Conclusion
Start with Notion's switcher, and add accounts only when a workspace needs a different email address. When you want each account open in its own window with the apps that go with it, download WebCatalog Desktop.
