Document Management: best apps and software

Pentone

Pentone organizes penetration tests, helps teams document findings, calculate risk scores, manage evidence, and generate client-ready VAPT reports from customizable DOCX templates.

Pactolane

Pactolane manages contracts from drafting and negotiation to signing, monitoring, and renewal, with AI analysis, workflows, collaboration, and obligation tracking.

QuickSigner

QuickSigner lets businesses send, sign, manage, and track documents online, with templates, signing workflows, audit trails, and secure electronic signatures.

Eolas Medical

A healthcare knowledge platform that helps clinical teams organize, search, share, and update policies, guidelines, protocols, and educational resources.

Boundeal

Boundeal is a secure virtual data room for storing, sharing, reviewing, and managing confidential documents during deals, due diligence, fundraising, and other business transactions.

Board Intelligence

Secure platform for managing board papers, meetings, minutes, governance workflows, and evaluations, with tools for reading, annotating, collaborating, and preparing reports.

SignWorkflow

SignWorkflow helps businesses prepare, review, route, sign, and retain documents, with AI tools for summaries, translations, clause explanations, and risk analysis.

Droplana

A client portal for securely sending, organizing, and collecting documents, signed forms, and files through private, account-free links.

BAUBESCHEINIGUNGEN

A portal for managing, requesting, sharing, and tracking construction certificates among clients, general contractors, and subcontractors, with reminders for missing or expiring documents.

Viridem

Mobile app for document management and business process automation, helping users manage tasks and support operations across departments on tablets and smartphones.

SINDE

Electronic document and correspondence management system for the Ministry of Education to track, send, receive, and review official letters.

eOffice Nusindo

eOffice Nusindo is a web-based office management system for handling correspondence, dispositions, documents, approvals, and internal administrative workflows.

Clausign

Clausign lets teams share confidential documents through protected links with access controls, watermarks, identity checks, expiration, and view tracking.

MyGlue

Secure portal for managing passwords, documents, configurations, and shared IT information, with mobile access for clients and teams.

Spectas

Spectas is an online audit software for auditors that supports audit workflows, document exchange, client questionnaires, and report creation.

WaiverTrail

Web-based app for collecting, storing, and searching digital waivers and consent forms.

MOZAYK

MOZAYK manages legal documents, e-signatures, and photo evidence to track assets, show who signed what, and support offboarding with an audit trail.

Intellect

AI-powered QMS and compliance platform for managing quality workflows like CAPA, audits, document control, supplier management, and change control.

Certivo

Electronic signature platform for regulated life sciences, built for FDA 21 CFR Part 11 compliance with audit trails, long‑term document retention, workflow automation, role‑based access control and MFA.

Dochives

Create, send, and sign PDFs with drag-and-drop signature fields, email signing (no signer account required), SHA-256 verification, signature certificate, and a full audit log.

Aiqbee

Aiqbee provides a centralized, persistent organizational knowledge layer that lets AI tools access governed documents, URLs and relationships while protecting sensitive data and audit usage.

Midflight

Create, edit, review, and sign legal documents in one place using templates, real-time editing, version history, collaboration, and e-signatures.

Bkav eChungtu

Creates, issues, stores and manages electronic documents and certificates online; provides secure access and verification without software installation.

Bkav eContract

Bkav eContract lets individuals and organizations create, sign, store, and manage electronic documents and contracts via a web-based platform, with status tracking and secure digital signatures.

Decision Records

Stores and manages architecture decision records, capturing context, rationale, consequences, status and version history with search, links, permissions and collaboration features for team reference.

Newforma ConstructEx

Cloud-based construction project management app that centralizes documents, manages submittals and RFIs, tracks issues, and supports collaboration across teams from planning to closeout.

Kompedia

Kompedia provides practical, implementation-focused guidance for storage, backup, virtualization, and compute administrators in a single, unified knowledge platform.

LoudDoc

LoudDoc lets people collaborate asynchronously around a shared document, so participants comment and respond on their own time rather than in real time.

DocLogix

DocLogix manages, stores and organizes digital documents, providing search, version control, access permissions, workflows, OCR and system integrations; available on-premises or cloud.

ConvergePoint

ConvergePoint manages policies, contracts, disclosures, incidents and investigations within Microsoft 365/SharePoint, providing workflows, versioning, audit trails and compliance tracking.

OurOffice

OurOffice is a customizable DEI platform for planning, managing, and engaging in diversity, equity, and inclusion efforts across various organizations.

getW9.tax

getW9.tax simplifies the collection and management of W-9 forms, automating reminders, secure sharing, and centralized storage for easy access and compliance.

Arigamix

Arigamix is an ECM/BPM platform for document management, workflow automation, service desk operations, and corporate portals across various business sectors.

Computhink

Computhink is a document management app that helps users organize, store, and retrieve documents, supporting workflows and enhancing productivity through secure collaboration.

DryvIQ

DryvIQ is an unstructured data management app that automates classification, reduces risks, and optimizes costs for organizations by managing data across cloud and on-premises systems.

Circularo

Circularo is an app for preparing, signing, tracking, and organizing documents online, facilitating a paperless experience for individuals and organizations.

DocRAID

DocRAID is a secure cloud storage app that facilitates safe document sharing and management for teams and individuals, with a focus on privacy and encryption.

DFIN ActiveDisclosure

DFIN ActiveDisclosure is a document management platform that streamlines the regulatory filing process for companies, aiding in the creation, validation, and submission of SEC documents.

EthosData

EthosData is a secure data room service for M&A, IPO, and fundraising deals, enabling efficient document sharing and collaboration among multiple parties.

Drooms TRANSACTION

Drooms TRANSACTION is a secure virtual data room for efficient document management and sharing during business transactions like mergers and acquisitions.

RhinoDox

RhinoDox is a cloud-based platform for construction subcontractors to create, manage, and track bids efficiently, providing real-time information for better decision-making.

DocsCube

DocsCube is an app that streamlines B2B sales processes by providing AI-powered deal rooms for managing and facilitating sales transactions.