Document scanning software is designed to replace traditional physical scanners. These platforms offer the capability to capture documents and upload them directly to the system. Once uploaded, documents can be saved in various formats, including .PDF, .JPEG, and .TIFF. The newly created files can be emailed as attachments or sent directly from the platform itself. Document scanning solutions often include features for storing and managing previously scanned documents. Although document scanning software can be used by nearly any business, it is most commonly employed in corporate offices, supporting multiple teams within an organization. For example, a salesperson might use it to send a contract to a client, while an HR representative might send an offer letter to a new hire. These solutions streamline the scanning process and help reduce costs associated with excessive paper use. Document scanning software typically integrates with document capture software to ensure secure storage and management of documents.
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